- Understand Fredrick Taylor’s Scientific Management
- Explain the Bureaucratic Theory
- Describe Max Weber’s of Authority
- Discuss the implications of each classical perspective
To understand classical theories, a brief history of industrialization is really necessary. Industrialization, or the industrial revolution, refers to the “development and adoption of new and improved production methods that changed American and much of Europe from agrarian to industrial economies.”Scott, D. L. (Ed.). (2009). Industrial revolution. The American heritage dictionary of business terms. Boston, MA: Houghton Mifflin Harcourt, pg. 259. So, how did both Europe and American transform themselves from agrarian, or farming, based economies to industrial ones? To pinpoint a single event or invention that really created the industrial revolution is almost impossible. From approximately 1750 to 1850 a variety of innovations in agriculture, manufacturing (both iron and textiles), mining, technology, and transportation altered cultural, economic, political, and social realities. For the first time in history people stopped working on family farms or in small family owned businesses and started working for larger organizations that eventually morphed into the modern corporation. While there had been models of large organizations with massive influence, like the Catholic Church, these organizations had been very limited in number. As more and more people left the family farm or local weaver in hopes of bettering their lives and the lives of their families through employment in larger organizations, new tools and models for managing these workers had to be developed.
Perhaps, the most widely known theories of organizational communication are those during the classical period that stemmed out of the industrial revolution. The main idea of the classical perspectives of organizational communication is that organizations are similar to machines. Hence, if you have a well- built and well-managed machine, then you will have a very productive and effective organization. The assumption is that each employee is part of a large machine, which is the organization. It one part fails then the entire machine fails.
Fredrick Taylor’s Scientific Management
In 1913, Frederick Taylor published Principles of Scientific Management Taylor, F. (1913). Principles of scientific management. New York, NY: Harper. ushering in a completely new way of understanding the modern organization. Frederick Taylor was trained as an engineer and played a prominent role in the idea of scientific management. Scientific managementThis type of organization emphasizes management oriented and production-centered perspective of organizational communication. This approach believes that organizations should be run like machines. Worker must do labor and managers must do the thinking. There is limited communication. is a management oriented and production-centered perspective of organizational communication.Einsenberg, E. M., & Goodall, H. L., Jr. (1993). Organizational communication: Balancing creativity and constraint. New York, NY: St. Martin’s Press. Taylor believed that the reason why most organizations failed was due to the fact that they lacked successful systematic management. He wrote that “the best management is true science resting upon clearly defined laws, rules, and principles, as a foundation.”Taylor, F. (1913). Principles of scientific management. New York: Harper, pg. 19.He further noted that “under scientific management arbitrary power, arbitrary dictation ceases, and every single subject, large and small, becomes question for scientific investigation, for reduction to law (p. 211).” Taylor believed that any job could be performed better if it was done scientifically. Taylor created time and motion studies that resulted in organizational efficiency.
Working as a foreman at on for the Bethlehem Steel Works in the 1900s, Taylor observed how workers could do more with less time. He analyzed coal shoveling at the organization. He noticed several workers would bring different size shovels from home. Workers who brought small shovels could do more but it took them longer and workers who brought big shovels could do less but it was faster. He observed that the best size shovel was one that weighed about twenty pounds. Hence, he ordered the organization to provide all the workers with the same size shovel. He also provided pay incentives for workers who could shovel more coal. By making these changes, the organization was able to increase production drastically.
In order to have a more productive organization, Taylor believed that there were several steps involved. First, one must examine the job or task. Second, one needs to determine the best way to complete the job or task. Third, one must choose the most appropriate person for the task at the same time properly compensating that person. Lastly, one must be able to train the person to do the task efficiently. Taylor believed that by using these scientific steps, then organizations would have fewer misuses of human effort.
Taylor’s idea of scientific management originated during the time in history when most training of workers was based on apprenticeship models. In an apprenticeship, a person would be taught and skilled by a more experienced person, who would illustrate the task so that the inexperienced person could model the behavior. Taylor believed that this was a very ineffective way of training because he felt that workers would differ in terms of tasks that were performed and the effectiveness of the tasks would be dependent on the type of training received. Taylor argued that the there should be only one way to explain the job and one way to execute the task. He did not believe that it should be left up to the expert to train apprentices on the task.
Overall, Taylor felt that employees were lazy and needed constant supervision. He posited that “the tendency of the average [employee] is toward working at a slow easy gait.” In other words, he noted that this tendency is called natural soldiering, which is affected by systematic soldiering, which occurs when employees decrease their work production based on input or communications from others. According to Taylor, systematic soldiering happens when employees feel that more production will not result in more compensation. In addition, if employees are paid by the hour and wanted to increase their income, then they might demonstrate that it takes more time in order to get compensated more than they would if they exerted more effort. Because Taylor feels that employees are inherently lazy, he feels that employees also impact the rate of production.
Taylor is known for his idea of time and motionThese are methods for calculating production efficiency by recording outcomes and time to produce those outcomes. A researcher can determine how long a worker needs to yield an expected result by measuring workers’ movements over time.. In other words, time and motion referred to a methods for calculating production efficiency by recording outcomes and time to produce those outcomes. Taylor believed that if each task was designed scientifically and the workers could be trained, then production could be measured by timing the labor the workers performed. It was his intention to create a work benchmark that could be quantified to improve efficiency and production outcomes. We should also mention that Taylor’s ideas on time and motion were ultimately furthered by the research of Frank Gilbreth who furthered the notion of time and motion by filming workers in action in an effort to gain a better idea of physical movements.Nadworny, M. J. (1957). Frederick Taylor and Frank Gilbreth: Competition in scientific management. Business History Review, 31, 23–34. In the following video, you can see the work of Frank Gilbreth, along with his wife Lilian, as they attempted to use time and motion techniques to make bricklaying more effective, productive, and profitable.
In this video, the original configuration of the scaffolding required a lot of bending motion on the part of the bricklayers. The bending motion not only took more time but also increase fatigue of the workers over a long day, which would make them less effective and productive. After completing the time and motion study, you see the second half of the video where the workers have actually created scaffolding for the bricks that does not involve bending over to pick up the bricks. Ultimately, this simple example clearly illustrates the impact that time and motion study techniques could have on making workers better.
Taylor felt that if organizations were run like machines, then it would be ideal, because all tasks were clear-cut and simple. At the same time, these tasks typically did not allow for flexibility, creativity, or originality. In addition, there is a clear cut distinction between managers who think and workers who labor. Thus, this perspective does not account for work motivations, relationships, and turbulence in organizations.
Another key factor about Taylor’s scientific method is the style of communication. Taylor did not feel the need to build rapport among workers. Rather, he felt that managers needed to communicate in a clear-cut and candid manner. Further, employees do not need to provide input, they just need to know how to execute their jobs.
While Taylor’s ideas quickly took off like wild fire, they were not without their detractors. As early as 1912, the U.S. Commission on Industrial Relations was raising skepticism about scientific management or what many were just calling Taylorism:
To sum up, scientific management in practice generally tends to weaken the competitive power of the individual worker and thwarts the formation of shop groups and weakens group solidarity; moreover, generally scientific management is lacking in the arrangements and machinery necessary for the actual voicing of the workers ideas and complaints and for the democratic consideration and adjustment of grievances.U. S. Commission on Industrial Relations (1912). A government evaluation of scientific management: Final report and testimony. Washington, D. C.: Government Printing Office, pg. 136.
Max Weber and Henri Fayol were also two theorists known for their work in the classical perspectives to organizational communication. These two theories focuses on the structure of the organization rather than the organizational activities. Many of their ideas are around today.
Max Weber termed bureaucracy as the ideals that organizations should try to attain. It also refers to selecting authority based on criterion and standards rather than by popularity or family relation. Hence, it makes organizational decisions harder to execute but it also protects’ workers from mistreatment, because there is order and structure to the communication. as the ideals in which organizations should aim for and aspire. Weber was influenced by socialist philosophy. He developed the idea of bureaucracy when he noticed several corrupt and unethical behaviors of leaders. He felt that organizational leaderships should center on task proficiency and impersonal relationships. Even though many people associate bureaucracy with red tape and ineffective organizations, this is not the outcome of bureaucracy. According to Weber, bureaucracy should be synonymous with order, consistency, reason, and reliability. In order to aspire to these traits, organizations need to have specific rules and emphasize impersonality. He noted that bureaucratic organization much have the following characteristics:
- Specialization & Division of Labor: Specific set tasks allow employees to achieve its own objective. Thus, every worker did not have to do many jobs, but an exclusive task that was assigned to that worker. This helped to alleviate multiple trainings and increase production.
- Rules & Procedures: Written policies help manage and direct the organization. Managers spend a majority of their time on how these policies help to guide and function in the organization. These procedures would serve as a guide and resource for the organization.
- Hierarchy of Authority: Organizations need to have a chain of command that is shaped like a pyramid. There are levels of supervisors and subordinates. Each worker will answer to their corresponding superior. This would assist in having a direct line of communication and better efficiency in the organization.
- Formal Communication: All decisions, rules, regulations, and behaviors are recorded. This information and communication will be shared in terms of the chain of command. Hence, everything is documented and accounted. There is no question in what needs to be done, because it is written down.
- Detailed Job Descriptions: The organization has clear and concise definitions, directions, and responsibilities of each position. Each worker is aware of their task and how to employ.
- Employment Based on Expertise: The organization will assign workers in positions that would fit their competencies. Hence, workers will be placed in the organization were they can maximize production.
Relationships need to be impersonal and separate so that workers’ personal thoughts or feelings would not affect bias or decisions. Workers just need to work and they do not need to interact with others. Interpersonal relationships may jeopardize the organization’s outcomes.
Weber (1947)Weber, M. (1947). Essays on Sociology. New York: Oxford Press, pp. 196–198. categorized three types of authority: traditional, bureaucratic, and charismatic. Traditional authority is related to the backgrounds and traditions of an environment. This leadership is usually passed down from one family member to another without little regard to who is more apt or capable. Thus, authority is given to another based on custom or tradition. Think of family owned businesses and how those businesses usually do not let outsiders infer with it unless they are related to the family.
Charismatic authority is founded on the idea that the best candidate for this position will be the one who can exert authority. This person is usually charismatic, hence the name. If this person ever leaves the position, then their authority does as well. According to Weber, charismatic leaders are ones that lead to insecure and unpredictable organization because there is a vague idea of who will replace their position.
Another type of authority is bureaucratic. Weber felt that bureaucratic was the best way to delegate authority in an organization. Bureaucratic authority is founded on set objectives and criterion. Hence, the best leaders were bureaucratic leaders because they were picked in terms of the guidelines set out for that organization’s mission. Weber believed that bureaucratic authority was the ideal way to select authority because it neutralize thwarted ideas of nepotism, preferential treatment, prejudice, and discrimination. Hence, a candidate would be selected in terms of their job competency and not their linage or personality.
|Types of Authority|
|Based on||Family lineage||Personality||Rules & actions|
|Leadership Succession||Family||Popularity||Most appropriate for the position|
|Communication||Depends||Depends||Is written and has numerous records|
Henri FayolFayol, H. (1949). General and Industrial Management. London, England: Pitman. managed a French mining company, called Comambault, which he was able to transform from almost a bankrupt organization to a very successful one. Originally, he worked there as an engineer then moved into management, and later leadership. Similar to Weber, Fayol felt that their needed to be division of labor, hierarchy, and fair practices. Fayol believed that there were principles of management which included:
- Unity of Direction: The organization should have the same objectives, one plan/goal, and one person of leadership/authority.
- Unity of Command: Employees should get orders from only one person. Therefore, there would not be a chain in command. One person would be the person in charge and be responsible.
- Authority: Managers have the entitlement to provide orders and obtain compliance. No other individuals in the organization have the privilege of power.
- Order: The organization must have set places for workers and resources. These should be in the right place at the correct time.
- Subordination of Individual Interest to the General Interests: The interest of the organization is most significant and not those of the group or individuals working for the organization.
- Scalar Chain: There is a hierarchical order of authority. There is a sequence and succession to how communication is transferred from one person to the other. This is similar to horizontal communication where workers of the same level communicate with each other.
Fayol’s principles of management are similar to the military because there is unity in direction, unity in command, subordination of individual interests to the general interest, and order. Image used with permission (Free to use; Pixabay @ pexels.com).
Even though Fayol’s principles may appear to be strict, he was one of the first theorists to grasp the idea that having unconditional compliance with an organization may lead to problems. Hence, he also noted that each organization must determine the most favorable levels of authority.
All in all, communication in the classical perspective has two functions: control and command. Fayol believes that organizations must limit their communication to precise and explicit words for task design and implementation. Thus, communication is not spontaneous and is more centralized in a classical organization.
Fayol also believed there were certain management activities. He felt there were five activities that are applied to the administration unit of an organization. These activities included: planning, organizing, commanding, coordinating, and controlling and controlling. As explained by Fayol, planning is where managers create plans for the organization and predict future organizational needs. Next, organizing occurs when organizations employ people and materials to complete their plans. Commanding is what managers do to get the optimal output in production and efficiency. Coordinating is where managers bring together the labors of all of its employees. Last, controlling is to determine the accuracy of the organization’s efforts and its plan. Fayol’s impact still has a big influence on many of today’s organizations’ climate, structure, and leadership.
- Theories help us understand and predict communication and behaviors.
- Frederick Taylor created the idea of “scientific management”, which is a management style that focuses on producing outcomes and high orientation on management.
- Max Weber felt that bureaucracy was the best way to select authority. It is based on criterion and standard for the task rather than other variables such as family relationship or popularity.
- Henri Fayol believed that there are principles of management, which include: unity of direction, unity of command, authority, order, subordination of individual interest to the general interests, scalar chain. He also felt that classical perspectives have two functions: control and command.
- In groups, determine how these classical perspectives and similar and dissimilar from each other. Create a chart or table to highlight these differences.
- In groups, discuss the pros and cons of utilizing each classical perspective in your current occupation and/ or your dream job. Is the classical perspective effective or ineffective? Why or why not?
- Contact someone who is currently part of or has been a part of the military. Ask them specific questions regarding the military as an organization and types of communications in the military. Do you see relationships between the military and the organizational theories presented in this chapter?
- Divide the class into small groups, each group must select a classical organizational perspective. They will act out their role in front of the class and the class must guess which perspective is being acted.