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3.3.3: Platform privacy policies (e.g., ChatGPT, Grammarly, Copilot)

  • Page ID
    253378

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    Many popular AI platforms used by instructors and students—such as ChatGPT, Grammarly, and Microsoft Copilot—are governed by privacy policies that vary widely in how they handle user data. While these tools can be powerful for drafting, revision, and content generation, instructors must understand what happens to the data entered into them.

    ⚠️ Risks Related to Platform Use
    Use caution when engaging with third-party AI tools not governed by institutional contracts:

    • Data retention: Some tools store user inputs to improve model performance. This can include prompts, responses, and uploaded content—potentially including sensitive or identifiable information.
    • Lack of FERPA alignment: Tools not approved through your college’s IT or legal review process may not align with FERPA protections or institutional policies.
    • Opaque terms of service: Many AI tools reserve the right to change privacy practices with little notice, and users often accept terms without reading the fine print.

    ✅ Safer Practices with Third-Party Tools
    Use AI with transparency and care by:

    • Checking the platform’s privacy policy before using it with student work
    • Avoiding the entry of student names, assignments, or grades into tools unless institutionally approved
    • Using local or institutionally hosted AI tools when available (e.g., within Canvas, Microsoft 365, or Google Workspace under EDU licenses)
    • Teaching students to verify tool privacy settings before inputting coursework

    💡 Prompt Ideas for Instructors
    "Summarize this policy document without uploading any student names or identifiers."
    "Generate practice quiz questions using only textbook content—no student input."
    "Rewrite this assignment prompt using plain language—do not use any student examples."


    🎓 Why This Matters for Instructors

    Not all AI tools are created—or secured—equally. Instructors should model and teach responsible digital citizenship by evaluating AI platforms for their privacy safeguards. Knowing the risks and protecting student data helps maintain trust, comply with institutional policy, and set a strong example for students navigating AI-powered tools.

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    This page titled 3.3.3: Platform privacy policies (e.g., ChatGPT, Grammarly, Copilot) is shared under a CC BY 4.0 license and was authored, remixed, and/or curated by .


    This page titled 3.3.3: Platform privacy policies (e.g., ChatGPT, Grammarly, Copilot) is shared under a CC BY 4.0 license and was authored, remixed, and/or curated by Pamela Huntington.

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