Learning Objectives
- Outlines help maintain the speech’s focus on the thesis by allowing the speaker to test the scope of content, assess logical relationships between ideas, and evaluate the relevance of supporting ideas.
- Outlines help organize a message that the audience can understand by visually showing the balance and proportion of a speech.
- Outlines can help you deliver clear meanings by serving as the foundation for speaking notes you will use during your presentation.
In order for a speech to be as effective as possible, it needs to be organized into logical patterns. Information will need to be presented in a way the audience can understand. When writing speeches, we need to take careful steps to include pertinent information our audience might not know and to explain relationships that might not be evident to them. Using a standard outline format, we can make decisions about our main points, the specific information we will use to support those points, and the language we will use. Without an outline, our message is liable to lose logical integrity. Keep in mind that logic is subjective and this is another reason it's important to recognize the logical structures a specific audience might be using.
A full-sentence outline lays a strong foundation for any message. As we have seen in other chapters of this book, writing a specific purpose in clear language serves the speech writing process well. It helps frame a clear, concrete thesis statement. It helps exclude irrelevant information. It helps focus only on information that directly bears on the thesis. It reduces the amount of research that we must do. It suggests what kind of supporting evidence is needed, so less effort is expended in trying to figure out what to do next. It helps both the speaker and the audience remember the central message of the speech.
Finally, a solid full-sentence outline helps the audience understand the message because they will be able to follow the reasoning much easier. Remember that live audiences for oral communications lack the ability to “rewind” a message, so it is critically important to help the audience follow the reasoning as it reaches their ears.
Students are often reluctant to write full-sentence outlines. It’s a task too often perceived as busywork, unnecessary, time consuming, and restricted. On one hand, we understand that reluctance. But on the other hand, we find that students who carefully write a full-sentence outline show a stronger tendency to give powerful presentations of excellent messages.
Logical Relationships to Main Points
We have many choices for topics, and therefore, there are many ways our content can be logically organized. Often the main points of a speech can be arranged into a logical pattern; let’s take a look at some such patterns.
Whatever logical pattern we use, if we examine our thesis statement and then look at the three to four main points in our outline, we should easily be able to see the logical way in which they relate.
Balance and Proportion of the Speech
Part of the value of writing a full-sentence outline is the visual space we use for each of your main points. Is each main point of approximately the same importance? Does each main point have the same number of supporting points? If we find that one of our main points has eight supporting points while the others only have three each, we have two choices: either choose the best three from the eight supporting points or strengthen the authoritative support for the other two main points.
Remember that you should use the best supporting evidence you can find even if it means investing more time in your search for knowledge.
Serves as Notes during the Speech
Although we recommend writing a full-sentence outline during the speech preparation phase, speech writers should also create a shortened outline to use as notes allowing for a strong delivery. If we were to use the full-sentence outline when delivering a speech, we would do a great deal of reading, which would limit our ability to give eye contact and use gestures, hurting our connection with the audience. For this reason, we recommend writing a short-phrase outline on 4 × 6 notecards or on a single 8.5" by 11" paper to use when delivering a speech. The good news is that the main points suggest how we should prepare notecards.
The first 4 × 6 notecard can contain key words and phrases that will help with presenting the introduction. The second card can contain the first main point, together with key words and phrases to act as a map to follow while presenting. If the first main point has an exact quotation, include that on the notecard. The third notecard should be related to the second main point, the fourth card should be about the third main point, and the final notecard should be related to the conclusion. In this way, the notecards follow the very same organizational pattern as the full-sentence outline. In the next section, we will explore more fully how to create a speaking outline.
Key Takeaways
- An outline can help the speech writer stay focused on the thesis of the presentation by testing the scope of the content, examining logical relationships between topics, and checking the relevance of supporting ideas.
- An outline can help organize a message by making sure that all of the main points are well developed.
- A full-sentence outline forms the foundation for a speaking outline, which allows the speaker to connect to with the audience and be clear in presenting the message.
Exercises
- In one sentence, write a clear, compelling thesis statement about each of the following topics: the effects of schoolyard bullying, the impact of alcohol on brain development, and the impact of the most recent volcano eruption in Iceland. Fully cite the sources where you verify that your thesis statements are actually true.
- Prepare a full-sentence outline for your next speech assignment. Trade outlines with a classmate and check through the outline for logical sequence of ideas, presence of credible support, proper citation, and clear organization. Give feedback to your partner on areas where he or she has done well and where the outline might be improved.
- Transfer information from your speech outline to notecards using the guidelines described above. Practice delivering your speech for a small audience (e.g., family member, group of friends or classmates) using first the outline and then the notecards. Ask the audience for feedback comparing your delivery using the two formats.
